Training Event
A Training Event is used to record activity relating to:
- Modules Trained
- Modules Assessed
- Modules Withdrawn.
To add a Training Event, navigate to the enrolments page for the desired student.
From the box on the left, click on .
Select Training from the drop down list. This will open the Add Event page. This example is for a Training event representing Modules Trained, for further details regarding Modules Assessed or Modules Withdrawn, refer to the subheadings below.
Under the Heading Training several fields will be available for data entry as shown below. Refer to Add Event for further details on these fields, if required.
- Date
- Trainer
- Subject
- This field will state Training. You may leave this as is, or you might choose to provide further information about the type of training e.g. Training - Group Training or Training - Online Training.
- Comments
Under the heading Trained Modules, the modules you initially selected from the enrolment screen will be displayed. These are the modules for which this training event will be recorded. There is the option to revise the proposed end date for each of the modules.
If desired, Select Date, Days, Months or Weeks from the drop down box and then include either a date or a number in the relevant field to represent the revised proposed end date. If the proposed end date does not need to be changed, leave these fields blank.
Additional options available on this page include , and . As each of these events is of the Training Event Type, these can also be added to the current Training Event.
Click from the box to save the event.
Modules Assessed
To create a Training event to represent Modules Assessed, follow the instructions above for the Training Event with the following exceptions:
- When Selecting the Event, choose Assessment.
- The field will state Assessment. Leave this as is, or edit it to provide further information about the type of Assessment e.g. Assessment - Practical or Assessment - Online.
- Under the heading Trained Modules, the modules you initially selected from the enrolment screen will be displayed. These are the modules for which this assessment event will be recorded. Next to each module will be a drop down box under the heading Mark. Select the desired Mark from the list e.g. Competent.
Marks should have been set up when you started using Icare. If the desired Mark is not available, Cancel the changes and Add a Mark before proceding with the Assessment Event.
- Additional options available on this page include , and .
Click from the box to save the event.
Modules Withdrawn
To create a Training event to represent Modules Withdrawn, follow the instructions above for the Training Event with the following exceptions:
- When Selecting the Event, choose Withdrawn.
- The field will state Withdrawn. Leave this as is, or edit it to provide further information about the type of Withdrawal.
- Under the heading Trained Modules, the modules you initially selected from the enrolment screen will be displayed. These are the modules for which this Withdrawal event will be recorded. Next to each module will be:
- A drop down box under the heading Attended. Select either Did Not Start or Attended as appropriate.
- A Box under the heading Hours Attended. Enter the number of hours the student attended that module.
- Examples
- For a student that Did Not Start enter 0 hours.
- For a student that attended some training, but did not complete the whole module, you should enter the appropriate figure, proportional to the amount of time spent. For example, if the student attended half of the training and submitted part of the assessment task for grading, you might record half the hours; 15 of 30.
- The number of hours recorded should be based on your RTO policies and procedures, as this figure may be used for claiming of funding (when relevant).
- Additional options available on this page include , and .
Click from the box to save the event.