Sent for Assessment (case study)

This case study outlines the following process:

• students submit an assessment to the administration team,
• the assessment is forwarded to the assessor,
• assessment results are returned by the assessor,
• the enrolment is marked as assessed or continuing.

As part of the above process, two events will be added to the enrolment:

• Sent for Assessment and
• Assessment or Feedback Provided.

Sent for Assessment

Adding a Sent for Assessment event will do two things:

• change the status of the unit from Started to Sent for Assessment,
• change the proposed end date to reflect the expected reply date from the assessor.

This event is added from the Enrolment page by:

• click Add Event,
• click Sent for Assessment,
• enter the Date the assessment was forwarded to the assessor,
• click Save Changes.

To search for units that have been sent for assessment but no reply has arrived from the assessor, you can:

• click Search for Module Enrolments from the Home page,
• enter Sent for Assessment into the Mark field
• click Search.

Assessment

If a final assessment is made (Competent or Not yet competent) then a standard Assessment is added.

Feedback Provided

If the assessor does not add a final assessment (Competent or Not yet competent), then a Feedback Provided event is added. This event does three things:

• clears the Sent for Assessment status,
• gives a chance to revise the proposed end date,
• sets the status to 'Feedback Provided so you know that the student has submitted an assessment at least once.

This event is added from the Enrolment page by:

• click Add Event,
• click Sent for Assessment,
• enter the Date the reply was received from the assessor,
• optionally change the Proposed End Date if the default provided by the event template is not appropriate,
• click Save Changes.

Setup

The above process requires two marks and two event templates to be prepared.

Add Interim Marks

Two marks are added to the system to represent the special status of module enrolments during the above process.

Sent for Assessment

A module enrolment has this status (mark) while the assessor is assessing the students submission.

Feedback Provided

A module enrolment has this status (mark) if the assessment was not final and the student is continuing training and will re-submit their assessment.

The two marks are added by:

• click Management from the Home page,
• click Manage Marks,
• click Add a Mark,
• enter the following details into the Add Mark page:

• click Save Changes.

You can vary the Name and Code fields to match your own terminology.

Add Event Templates

The generic Training event could be used to enter the marks prepared above, but adding Event Templates will make the data entry easier.

The two event templates are added by:

• click Management from the Home page,
• click Manage Event Templates,
• click Add an Event Template,
• enter the following details into the Add Event Template page:

• click Save Changes.

You can vary the Name, Subject and Proposed End Dates as appropriate. The Proposed End Date represents the following:

for the Sent for Assessment event

The expected turn around time for the assessor to complete the assessment.

for the Feedback Provided event

The time given to the student to re-submit their assessment.

Once the Event Templates have been added, you can use Move Up and Move Down to move the new events to a more logical position, probably between the Training and Assessment events.