Built in Reports
Icare has a number of Built in Reports to assist you in extracting your data. Some reports are able to be accessed from the Home page (under the Analysis heading), while others may be accessible from the page most relevant to that report as indicated below. Some reports may be Printed (converts to a Rich Text format in Microsoft Word), and\or Exported to Excel, while some may just be viewed on the screen.
Some Reports that are currently available include:
| Report Title | Purpose of Report | Prompt | Location |
|---|---|---|---|
| Analyse Enrolment Status | Provides a breakdown of the number of enrolments and thier status. | Nil | Home page |
| Analyse Enrolment Grid | Provides a Grid of enrolments in a specific course; includes students and outcomes per module. | Course e.g Diploma of Management and Active? e.g. No, show all enrolments. Other optional prompts include: Employer, Report To, Funding Type, Trainer. | Home page |
| Pre-enrolment Tasks Due To Complete | Provides a list of Outstanding Pre-enrolment tasks | Tasks | Home page |
| Tasks Due To Complete | Provides a list of Outstanding Tasks; includes, student, course, dates and tasks | Process e.g. Enrolment. Optional Prompt: Task. | Home page |
| Enrolments due to Commence | Provides a list of Enrolments for which training has not yet commenced | Time frame e.g. Due within 1 month | Home page |
| Enrolments due to Complete | Provides a list of Enrolments which are approaching or have past their End Date | Time frame e.g. Overdue by 1 month. Optional Prompt: Employer. | Home page |
| Enrolments due for Assessment | Provides a list of Enrolments for which assessment is due | Time frame e.g. Overdue by 1 month | Home page |
| Enrolments due for Contact | Provides a list of Enrolments where contact has not been made for period of time | No Contact e.g. For 1 month | Home page |
| Enrolments with no Trainer assigned | Provides a list of Enrolments without an assigned trainer | Optional Prompts include: Student, Course, Report To, Enrolment Status, Employer, Delivery Location, School | Home page |
| Module Enrolments due to Start | Provides a list of Module Enrolments for which training has not yet commenced | Time frame e.g. Overdue by 1 month. Optional Prompt: Employer | Home page |
| Module Enrolments due for Contact | Provides a list of Module Enrolments where contact has not been made for period of time | No Contact e.g. For 1 month. Optional Prompts include: Employer, Trainer | Home page |
| Module Enrolments due for Assessment | Provides a list of Module Enrolments for which assessment is due | Time frame e.g. Overdue by 1 month. Optional Prompt: Employer. | Home page |
| Module Enrolments with no Trainer assigned | Provides a list of Module Enrolments without an assigned trainer | Optional Prompts include: Student, Course, Module Report To, Enrolment Status, Module Enrolment Status, Mark, Employer, School, Assessor | Home page |
| Module Enrolments Assessed | Provides a list of all Assessed Module Enrolments; includes, student, course, module, end dates and mark | Optional Prompts include: Assessed e.g. Custom 01/10/2012 30/11/2012, Course, Employer, Report To. | Home page |
| Module Enrolments Missed - By Employer; - By Trainer | Provides a list of all Module Enrolments Due to Start and Due to Be assessed in the past month | Optional Prompts: Trainer (for By Employer Report) and Employer (for By Trainer Report) | Home page |
| Module Events by Trainer | Provides a list of all Module Events for a chosen trainer in the specified date range; includes, Student, Course, Module, Date, Subject, Mark | Trainer, Dated e.g. Custom 01/10/2012 30/11/2012 | Home page |
| Enrolment Statistics | Lists some of the AVETMISS Statistical Data for students (reported as number of students in each category); includes, Gender, Indigenous Status, Language (Spoken at home) and VET in Schools | Optional Prompt: Delivery Location | Home page |
| Enrolments per Month - By Course; - By Employer; - By Report To; - By Trainer | Lists the number of active enrolments (per month) over a 12 month period | Optional Prompts (dependant on the "By" Factor chosen): Course; Employer; Report To; Trainer; | Home page |
| Module Enrolments per Month - By Course; - By Employer; - By Report To; - By Trainer | Lists the number of active module enrolments (per month) over a 12 month period | Optional Prompts (dependant on the "By" Factor chosen): Course; Employer; Report To; Trainer; | Home page |
| Schedule hours per Month - By Course; - By Employer; - By Report To; - By Trainer | Lists the number of Scheduled hours (per month) over a 12 month period | Optional Prompts (dependant on the "By" Factor chosen): Course; Employer; Report To; Trainer; | Home page |
| Enrolments missing Apprenticeship Numbers | Lists any students that are marked as Traineeship/Apprenticeship but for whom Apprenticeship numbers are not listed; includes, Student, Commencement Date, Course, Name (of Funding) | Optional Prompts: Report To; Funding Type | Home page |
| Monthly Trainer Report - Month | Provides a listing of all current Module events due or past due (by student), in the month chosen. The report is separated by trainer. Can be used by trainers and mangers to track Actions and progress | Nil | Home page |
| Search Enrolments Under 18 | Provides a listing of all enrolments where the student is under 18 years of age | Optional Prompts: Student, Course, Report To, Funding Type, Enrolment Status, Employer, Delivery Location, School, Trainer | Home page |
| Search Enrolments by Funding | Provides a listing of all enrolments under a particulary funding arrangement. Displays the Number of modules under the chosen funding, and number of funded modules sucessful, as well as number of other modules, and number successful. | Report To, Funding Type, From, Thru (Enter date range). Optional Prompt: Course | Home page |