Import Enrolment Form PDF

Enrolment Form details can be imported from a PDF Form by:

click Search Enrolment Forms or Enrolment Forms to be enrolled on the Home page,
click Import PDF Form in the I would like to menu,
select a PDF Form from your computer,
if there are any errors or warnings those will be shown,
- A PDF Form with only warnings will still be imported, you can view that record with the View Enrolment Form link above the warnings,
other wise, you will be shown the imported Enrolment Form record.

Testing

Whilst preparing your PDF Form and making it compatible with Icare, you can use the testing option to see how well Icare can process your form.

Test a PDF Form by:

click Search Enrolment Forms or Enrolment Forms to be enrolled on the Home page,
click Test Import PDF Form in the Options menu,
select a PDF Form from your computer,
all fields found in the PDF file and fields Icare is looking out for will be shown.

Field names

Each form field on a PDF Form has a Name and for fields that will be imported into Icare, the Name must as prescribed by Icare.

For example, the Surname field must have a name of Surname and the Date of Birth field must have a name of DOB.

A full list of field names that Icare expects can be obtained by using the testint option above. That will list the fields Icare expects, which ones where found in your PDF Form and the field names Icare did not recognise.

Selection fields

Some fields such as Study Reason have defined codes such as 01 "Full-time employee" and you will likely list out all of the codes on the form with a Check Box field infront. Each of those check boxes will have a different name, in particular for Study Reason they will be named:

Study Reason#01 for Full-time employee,
Study Reason#02 for Part-time employee,
etc...

A similar set of check boxes would be named:

Gender#Female,
Gender#Male and
Gender#Other.

USI field

For the USI, you can have either a single Text field or a separate Text field for each of the 10 digits in a USI.

The single field would be named USI.

Each of the digit fields would be named:

USI#0,
USI#1,
...
USI#8 and
USI#9.

It is recommended to set the following field properties, other than name, for the digit fields:

Alignment = Center,
Limit of = 1 character.

The single field should have a property of:

Limit of = 10 characters.

Single Name field

If you have a Single Name check box field, where a student inticates that they only have a single name, you can hide the Given Name and Middle Names fields with a Mouse Up Action:

if (event.target.value == "On") {
   this.getField("Given Name").display = display.hidden;
   this.getField("Middle Names").display = display.hidden;
} else {
   this.getField("Given Name").display = display.visible;
   this.getField("Middle Names").display = display.visible;
}

See below for how add this action.

Disability fields

The question Do you consider yourself to have a disability can have fields of either:

a Combo Box named Disability Flag with values Yes and No,
two Check Boxes named Disability Flag#Yes and Disability Flag#No, or
two Option Boxes both named Disability Flag.

If you use Check Boxes you can use Mouse Up actions to make sure that both boxes are not ticked at the same time:

On the Disability Flag#Yes field

if (event.target.value == "On") {
  this.getField("Disability Flag#No").value = "Off";
}

On the Disability Flag#No field

if (event.target.value == "On") {
  this.getField("Disability Flag#Yes").value = "Off";
}

See below for how add these actions.

Indigenous Status

You can ask the indigenous status question two ways:

Single question

As a single question Are you of Aboriginal or Torres Strait Islander origin? with four check boxes:

IndigenousStatus#1 Yes, Aboriginal
IndigenousStatus#2 Yes, Torres Strait Islander
IndigenousStatus#3 Both Aboriginal and Torres Strait Islander
IndigenousStatus#4 No

Two questions

An Are you of Aboriginal origin? question with two check boxes:

Aboriginal#Yes
Aboriginal#No

and an Are you of Torres Strait Islander origin? question with two checkboxes:

Torres Strait Islander#Yes
Torres Strait Islander#No

A third way with three check boxes:

Yes, Aboriginal
Yes, Torres Strait Islander
No

allowing both Yes boxes to be ticked is not currently supported.

Javascript actions

JavaScript actions can be added to fields by:

bring up the field's properties window,
click the Actions tab,
select the Mouse Up trigger,
select the Run a JavaScript action,
click Add Action to List,
and paste in the JavaScript.

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